I stopped hoarding bookmarks and built a system I actually use

Published Aug 28, 2026, 8:45 AM EDT Tony Phillips is an experienced Microsoft Office user with a dual-honors degree in Linguistics and Hispanic Studies. Prior to starting with How-to Geek in January 2024, he worked as a document producer, data manager, and content creator for over ten years, and loves making spreadsheets and documents in his spare time. Tony is also an academic proofreader, experienced in reading, editing, and formatting over 3 million words of personal statements, resumes, reference letters, research proposals, and dissertations. Before joining How-To Geek, Tony formatted and wrote documents for legal firms, including contracts, Wills, and Powers of Attorney. Tony is obsessed with Microsoft Office! He will find any reason to create a spreadsheet, exploring ways to add complex formulas and discover new ways to make data tick. He also takes pride in producing Word documents that look the part. He has worked as a data manager in a secondary school in the UK and has years of experience in the classroom with Microsoft PowerPoint. He loves to encounter problems in Microsoft Office and use his expertise and legal-level training to find solutions. Outside of the Microsoft world, Tony is a keen dog owner and lover, football fan, astrophotographer, gardener, and golfer. Your bookmarks say a lot about you—mostly that you're optimistic enough to believe you'll revisit that article from 2021. I was the same, hoarding a pile of "I'll read this later" links that never saw daylight. Then I finally organized them, and it was surprisingly freeing. A few simple habits turned that cluttered list into something I actually enjoy using. A quick terminology note: I'm using Microsoft Edge for the examples in this article, where saved websites are called "Favorites." Google Chrome and Mozilla Firefox generally use the term "bookmarks." I'll use "bookmarks" as the generic term throughout. I started by deleting most of my bookmarks Fewer bookmarks are easier to manage Over the years, I'd accumulated lots of links that weren't useful anymore. Some websites had disappeared, some pages had been removed, and others were things I'd saved a decade ago and completely forgotten about. There were also bookmarks I'd only needed temporarily, such as a page I'd saved while researching something or a website I'd used for a one-off task. Those are particularly easy to forget when they're buried among dozens of other links. I also found duplicates where I'd saved the same website more than once without realizing I already had it. Deleting bookmarks one by one can take a whole afternoon if you have hundreds. But it's worth it. You don't have to clear the whole thing in one sitting, either. Delete a few each day if that's more manageable. If you're dealing with hundreds or thousands of bookmarks and the job feels too overwhelming to tackle manually, you can also use AI tools like Claude to help organize a huge exported bookmark file. That heavy-handed approach made everything else easier. I could see what was actually worth keeping instead of trying to build an elaborate filing system around hundreds of old links. The trick to getting a tidier bar Let the icons do the work Once I'd removed the bookmarks I didn't need, I looked at how much space the remaining ones were taking up. I'd already spent quite a bit of time cleaning them up, but they somehow still looked frustratingly messy. One simple change made a surprisingly big difference: I removed the text labels from my most-used websites. If a website has a distinctive favicon that you recognize immediately, you don't necessarily need its name next to it: the icon is enough. A bookmark that previously took up a large chunk of the bar can occupy the space of a single icon. The exact option varies between browsers, but the principle is the same: if you already know what the icon represents, there's no need to spell it out. If you forget what a favicon represents, hover over it to check the site name. This gives you a quick way to identify an unfamiliar icon without putting its name back on the bar. I don't necessarily do this for every single bookmark. If two websites have similar-looking icons, or I'm likely to forget what an icon represents, I keep the name. Some websites don't have a useful favicon at all. In this situation, I either type a short two- to three-word reminder or use a browser extension to give it a custom image. Folders are useful when you use them properly Give each bookmark a purpose You don't need to put every bookmark into a folder. In fact, I think that's counterproductive. The sites I use most often stay on my bookmark bar, while groups of sites I use for a particular purpose go into a folder. In my case, some sites I visit several times every day are available with a single click. Then, a "Work" folder holds the various websites and tools I use when I'm working, while my "Golf" folder contains my trackers and tee-booking websites. This is another reason the favicon trick is useful: folders need names, so if you have several, they can take up quite a lot of space. That leaves less room for the individual bookmarks, so using an icon-only approach for those keeps the whole thing much tidier. I don't make my folder structure overly complicated, either. If a folder gets particularly large, I can nest folders inside it, but I don't create layers of folders just for the sake of it. The goal is to make things easier to find, not to create another system I have to manage. I also have two folders that serve a different purpose: "Unsorted" and "Temporary." "Unsorted" is for something I want to keep but haven't decided where to put yet. If I find a useful website while I'm busy with something else, I can save it there rather than interrupting my flow to decide where it belongs. "Temporary" is for things I expect to need for a limited period, like a page I'm using for a particular task, a site I'm comparing with another service, or a link I need for a short-term project. If you're researching something and have several useful tabs open, you don't have to bookmark them individually. Many browsers can save all your open tabs as bookmarks in a new folder with Ctrl+Shift+D on Windows or Cmd+Shift+D on Mac.. Give the folder a meaningful name, and you can reopen the whole collection whenever you return to the project. Keeping these separate from my main categories makes them easy to find and, more importantly, easy to empty. I try to clear "Unsorted" whenever I have a few minutes, while "Temporary" gets cleared as soon as I no longer need whatever I saved there. When your browser can't handle your bookmark collection Know when to move on My system works for me because I don't need to keep thousands of bookmarks. I want a relatively small collection of useful links that I can find quickly. If you've accumulated a much larger collection, however, your browser might no longer be the best place to manage it. Dedicated bookmark managers have features that built-in browser tools don't, including tags, better search, notes, visual layouts, and more flexible ways to access your collection across devices. There are plenty with free tiers. Raindrop.io offers unlimited bookmarks, collections, and devices, while CarryLinks focuses on syncing and organizing bookmarks across browsers and devices. If you prefer open-source software, Karakeep offers features including full-text search and automatic tagging, while Wallabag is more focused on saving web pages to read later. You don't necessarily need a dedicated manager, though. If a bit of pruning and a simpler folder structure solves the problem, that's probably the better solution. Make bookmarks useful again After years of letting my bookmarks pile up, I finally stopped trying to build the perfect system and focused on one I could actually maintain. My bookmark bar holds the sites I reach for most, folders keep related sites together, and temporary links have somewhere to go. It's simple, sustainable, and—most importantly—one I actually use.